Our Staff

Directors:

 

President

Responsibilities:

  • Call and lead board meetings three to four times per year.
  • Function as meet manager for the annual UBC Masters Swim Meet.
  • Participate in budgetary planning with Treasurer.
  • Liaise with coaches and members regarding day to day operations at the pool.
  • Liaise with barristers to fulfill legal obligations of NPO.
  • Liaise with pool management to arrange swim club pool space for practise time.
  • Act as a mediator for any conflicts that arise.

Vice President

Responsibilities:

  • Attend board meetings.
  • Update board of wait list status at each board meeting.
  • Maintain wait list (add people to wait list, contact them when a spot is available).
  • Send new members registration forms, provide them with general information regarding the club.
  • Tend to emails from club website regarding wait list and other club inquiries.

Registrar

Responsibilities:

  • Attend board meetings.
  • Update board of registration status at each board meeting.
  • Handle yearly registration of returning and new members.
  • Register members with MSABC and send membership payments to MSABC.
  • Maintain membership database of mailing and email addresses, and member status.
  • Send updates of membership database as needed to board members.
  • Liaise with other board members regarding issues pertaining to the membership and new registrations.

Secretary

Responsibilities:

  • Attend board meetings.
  • Take minutes of meetings.
  • Provide minutes and other club-related information to Webmaster to update.

Treasurer

Responsibilities:

  • Attend board meetings.
  • Update board of financial status at each board meeting.
  • Bookkeeping of incomes and payments utilising accounting software.
  • Processing all payments and refunds.
  • Bank deposits.
  • Bank reconciliation and managing investment of contingency fund.
  • Participate in budgetary planning with President.

*click on a title to see the job description

Executive Board Meeting Minutes

2006 AGM Meeting Minutes DOC, PDF
Executive Board Minutes, Jan 8, 2007 DOC, PDF
Executive Board Minutes, May 24, 2007 DOC, PDF
2007 AGM Meeting Minutes DOC, PDF
Executive Board Minutes, Nov 10, 2007 DOC, PDF
Executive Board Minutes, Feb 21, 2008 DOC, PDF
Executive Board Minutes, Jul 20, 2008 DOC, PDF
Executive Board Minutes, Nov 02, 2008 DOC, PDF
2009 AGM Meeting Minutes DOC

 

Our Coaches:

Other Staff: